Maintain vendor

SETUP A NEW VENDOR RECORD

We click the maintain menu and select the vendor,the window will appears.

We click the Maintain Vendors window to enter, change, and store information about the companies and people from you purchase goods and services. This information includes such as  

Name and address information of the vendor including mailing address, phone numbers, e-mail address, and Web site address.

The General Ledger purchase account

Terms of payment and credit limit

Your balance with this vendor

You can add a vendor, change existing vendor information, or delete a vendor if no transactions have been entered for the vendor.

From the Maintain menu, select Vendors window will appear.

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Enter anew vendor ID Name and complete the necessary information about vender.

When you are finished the information than select the SAVE button.

Vendor header field

Vendor header field located above the folder tab of the maintain vendor.yuo enter lookup information about the vendor such as ID, Name. Address etc.

Vendor ID

The code can be consisting alphabetic. So the coding use the important in vendor window.

Name

Enter the name of new vendor. The name can be company name or individual.

General maintain vendor

To enter basic information about the vendor such as contact information, address, phone and fax numbers, and beginning balances, select the General tab in the Maintain Vendors window.

Purchase Default :

After general we click the purchase default tab in the maintain vendor window. You can change this information at the transaction level if necessary.

Purchase rep:

You can enter and select an employee as the purchase rep for this vendor.

Purchase account:

Enter a General Ledger account for the default purchase account for this vendor. This is normally an expense account.

Tax ID:

You must enter the ID of vendor.

Account number:

Account number is the number the vendor uses for your account.

Ship Via:

 Select the primary shipping carrier that this vendor uses for items. The shipping carriers are set up in Inventory Item Defaults.

Customer field:

Select the Custom Fields tab in the Maintain Vendors window. Custom field names are set up in Vendor Defaults.

History:

You can enter information on this tab; once you save the vendor record, this tab is for display purposes only.
Vendor Since:

 Enter the date you first had a transaction with the vendor.
Last Invoice Date:

 Enter the date of the last invoice you received from the vendor.
Last Invoice Amt.:

 Enter the amount of the last invoice.
Last Payment Date: 

Enter the last date you paid the vendor.
Last Payment Amt.: 

Enter the last amount you paid the vendor.