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How to make payment to vendor?

First of all we will open peachtree software we click on task button this window will appear

Then we click on payments option and this screen will appear

This payment slip will appear

Then we will select the vedor from the search option and our vedor list appear then we select vendor from it

After that we have to write

·        Check no.

·        Date

·        Quantity

·        Item

·        Description

·        GL account

·        Unit price

And then save it

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                    SALES QUOTATIONS AND SALES ORDER

Firstly we open Peachtree and click the task than we click the quotes sale order...

After we click the quotes sales order the window will appear….

We write all the information about the requriments sach as customer id,customer PO,quotes no,quantity,sale rep,item,description,unit price,amount than the wimdow will appear.

Then save it…..

We click after that on sales order window will appear:

We write all requirement are sales description,ID quantity, item and fill all information and save it…, 

                                                         VENDOR CREDIT MEMO

 Vendor credit memo is used for when we want to return of goods that purchase on account previously.

We click the peach tree and open menu then we click the task.

 After click “task” This window will appear:

We click the vendor credit memo then this window will appear:

 

We write the vendor id, date credit memo no, than we will enter the General Ledger account, Quantity, item, Description unit price and amount. We will save it after entering all information about the credit memo……

                                      Inventory item

To maintain a inventory subsidiary ledger you click the maintain menu and then click the “inventory item”.

The inventory items you buy and sell the goods automatic update the quantities after every posted transaction.  It allows you to you also store the items but that you enter on invoices……

Following window will appear:

·        In General tab:

·         Item ID:

 This identifies the item in look up lists. Enter an ID of up to 20 alphanumeric characters for a new inventory item. Inventory items are listed numerically and alphabetically by ID code, with numbers coming before letters

·         Description:

             You can enter up to 30 alphanumeric characters for the description. This description is the short descriptions that appear in the item look up list….

·         Item Class:

             This identifies the type of inventory item.

·         Inactive:

  If you no longer plan to use an inventory item, you can mark the item as inactive. Once an      inventory item record is inactive, Peach tree displays a warning when you try to sell an inventory item. You can update the inventory item description.

·        Subject to commotion:

   When an item is subject to commission and is sold through Invoicing,it is included in the Accounts Receivable.

·         General tab:

     In general tab of maintain inventory item in “description for sale “you write the name…

·        Price level:

In price level you set and write the price of inventory…

·        Last unit cost:

In last unit cost you set the cost of units…

·        WEIGHT

You can enter the like “KG Q”etc…

                 How to maintain purchase order

          Now we can maintain purchase order for the item from vendor firstly  we go to the Peachtree open an company and go to maintain menu select purchase order.

This is where you enter a purchase request for items from a vendor. When you post a Purchase Order, you do not any accounting information.

To print a purchase order, select the Print button or print the purchase order through Accounts Payable Reports. Do not enter purchase order # if you print the purchase order. Peachtree assigns a number at print time.

From the task menu and select the purchase order:

Peachtree appear the purchase order window:

   Enter or select the vendor ID. To display a list of existing vendors, type in this field, or select the Lookup button. To add a new vendor or double click the field, which displays the Maintain Vendors window.

When the vendor is selected, Peachtree supplies the vendor default information, including name, remit address, shipping method, and payment terms.

          Enter the purchase order number in this field.

          If the purchase order date is not today's date, enter the date in the Date field.

        Enter the date this purchase order is good through in the Good thru field. Change the              shipping address if necessary and the method of shipment. Click on the arrow button to display the ship-to information. To change the shipment method, select the method from the drop-down list.

                           Maintain vendor

SETUP A NEW VENDOR RECORD

We click the maintain menu and select the vendor,the window will appears.

We click the Maintain Vendors window to enter, change, and store information about the companies and people from you purchase goods and services. This information includes such as  

Name and address information of the vendor including mailing address, phone numbers, e-mail address, and Web site address.

The General Ledger purchase account

Terms of payment and credit limit

Your balance with this vendor

You can add a vendor, change existing vendor information, or delete a vendor if no transactions have been entered for the vendor.

From the Maintain menu, select Vendors window will appear.

.

Enter anew vendor ID Name and complete the necessary information about vender.

When you are finished the information than select the SAVE button.

Vendor header field

Vendor header field located above the folder tab of the maintain vendor.yuo enter lookup information about the vendor such as ID, Name. Address etc.

Vendor ID

The code can be consisting alphabetic. So the coding use the important in vendor window.

Name

Enter the name of new vendor. The name can be company name or individual.

General maintain vendor

To enter basic information about the vendor such as contact information, address, phone and fax numbers, and beginning balances, select the General tab in the Maintain Vendors window.

Purchase Default :

After general we click the purchase default tab in the maintain vendor window. You can change this information at the transaction level if necessary.

Purchase rep:

You can enter and select an employee as the purchase rep for this vendor.

Purchase account:

Enter a General Ledger account for the default purchase account for this vendor. This is normally an expense account.

Tax ID:

You must enter the ID of vendor.

Account number:

Account number is the number the vendor uses for your account.

Ship Via:

 Select the primary shipping carrier that this vendor uses for items. The shipping carriers are set up in Inventory Item Defaults.

Customer field:

Select the Custom Fields tab in the Maintain Vendors window. Custom field names are set up in Vendor Defaults.

History:

You can enter information on this tab; once you save the vendor record, this tab is for display purposes only.
Vendor Since:

 Enter the date you first had a transaction with the vendor.
Last Invoice Date:

 Enter the date of the last invoice you received from the vendor.
Last Invoice Amt.:

 Enter the amount of the last invoice.
Last Payment Date: 

Enter the last date you paid the vendor.
Last Payment Amt.: 

Enter the last amount you paid the vendor.

HOW TO MAINTAIN CUSTOMER PROSPECTS

After we have setup a company and chart of account now its establish subsidiary ledger for accounts receivable. Use the Maintain customer prospects window to enter.  This is the customer information window. These windows provide the information how to maintain a customer prospects.

Following window will appear

In maintain of customer prospects of General we write the customer ID than NAME of company. In      contact we write the name of customer. We write all information about customer like address, city, and name of country. In the box of customer type we write the nature of customer like “cash or credit” base.

General tab

.  

Customer prospects header field

Customer header field located above the folder tab of maintain customer prospects window.

Sales default tab

In the next step, maintain customer prospects of sales defaults we recorded the sales representative. In open P.O NO mean purchase order when we can not recorded in manual we recorded in computer Peachtree software. In ship via we write the name of company who working in foreign. In price level we set the price level and differentiate the cost and price level.

Payment default tab

To setup customize receipt setting for each customer record, select the payment default tab in the maintain customer/ prospects window. you can change this information at the transaction level, if necessary.

The step, maintain in customer prospects of “payment defaults” is not suitable because this step is connected in bank accounts.

Customer default tab

The final step of maintain customer prospects “history”. In this step we recorded the history of customer like last invoice date, last invoice payment, last payment date, last payment amount, last statement date etc and balances…….

History tab

Select the history tab in maintain customer/prospects window. When entering a new customer, you can enter information on this tab. once you save the customer record; this tab is display for only purposes.

Customer since

                           This is a date when you first made a sales to the customer.

Last invoice date

                           This is the date of the last invoice you sent to the customer.

Last invoice amount

                            This is the amount of last invoice

Last payment date

                            This is a last date of payment you receive from customer.

 

    Last payment amount 

                                      This is a last payment of amount you receive from customer.

Last statement date

                                    This is a last statement of date you sent to the customer.