Inventory item

To maintain a inventory subsidiary ledger you click the maintain menu and then click the “inventory item”.

The inventory items you buy and sell the goods automatic update the quantities after every posted transaction.  It allows you to you also store the items but that you enter on invoices……

Following window will appear:

·        In General tab:

·         Item ID:

 This identifies the item in look up lists. Enter an ID of up to 20 alphanumeric characters for a new inventory item. Inventory items are listed numerically and alphabetically by ID code, with numbers coming before letters

·         Description:

             You can enter up to 30 alphanumeric characters for the description. This description is the short descriptions that appear in the item look up list….

·         Item Class:

             This identifies the type of inventory item.

·         Inactive:

  If you no longer plan to use an inventory item, you can mark the item as inactive. Once an      inventory item record is inactive, Peach tree displays a warning when you try to sell an inventory item. You can update the inventory item description.

·        Subject to commotion:

   When an item is subject to commission and is sold through Invoicing,it is included in the Accounts Receivable.

·         General tab:

     In general tab of maintain inventory item in “description for sale “you write the name…

·        Price level:

In price level you set and write the price of inventory…

·        Last unit cost:

In last unit cost you set the cost of units…

·        WEIGHT

You can enter the like “KG Q”etc…

                 How to maintain purchase order

          Now we can maintain purchase order for the item from vendor firstly  we go to the Peachtree open an company and go to maintain menu select purchase order.

This is where you enter a purchase request for items from a vendor. When you post a Purchase Order, you do not any accounting information.

To print a purchase order, select the Print button or print the purchase order through Accounts Payable Reports. Do not enter purchase order # if you print the purchase order. Peachtree assigns a number at print time.

From the task menu and select the purchase order:

Peachtree appear the purchase order window:

   Enter or select the vendor ID. To display a list of existing vendors, type in this field, or select the Lookup button. To add a new vendor or double click the field, which displays the Maintain Vendors window.

When the vendor is selected, Peachtree supplies the vendor default information, including name, remit address, shipping method, and payment terms.

          Enter the purchase order number in this field.

          If the purchase order date is not today's date, enter the date in the Date field.

        Enter the date this purchase order is good through in the Good thru field. Change the              shipping address if necessary and the method of shipment. Click on the arrow button to display the ship-to information. To change the shipment method, select the method from the drop-down list.