Maintain vendor

SETUP A NEW VENDOR RECORD

We click the maintain menu and select the vendor,the window will appears.

We click the Maintain Vendors window to enter, change, and store information about the companies and people from you purchase goods and services. This information includes such as  

Name and address information of the vendor including mailing address, phone numbers, e-mail address, and Web site address.

The General Ledger purchase account

Terms of payment and credit limit

Your balance with this vendor

You can add a vendor, change existing vendor information, or delete a vendor if no transactions have been entered for the vendor.

From the Maintain menu, select Vendors window will appear.

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Enter anew vendor ID Name and complete the necessary information about vender.

When you are finished the information than select the SAVE button.

Vendor header field

Vendor header field located above the folder tab of the maintain vendor.yuo enter lookup information about the vendor such as ID, Name. Address etc.

Vendor ID

The code can be consisting alphabetic. So the coding use the important in vendor window.

Name

Enter the name of new vendor. The name can be company name or individual.

General maintain vendor

To enter basic information about the vendor such as contact information, address, phone and fax numbers, and beginning balances, select the General tab in the Maintain Vendors window.

Purchase Default :

After general we click the purchase default tab in the maintain vendor window. You can change this information at the transaction level if necessary.

Purchase rep:

You can enter and select an employee as the purchase rep for this vendor.

Purchase account:

Enter a General Ledger account for the default purchase account for this vendor. This is normally an expense account.

Tax ID:

You must enter the ID of vendor.

Account number:

Account number is the number the vendor uses for your account.

Ship Via:

 Select the primary shipping carrier that this vendor uses for items. The shipping carriers are set up in Inventory Item Defaults.

Customer field:

Select the Custom Fields tab in the Maintain Vendors window. Custom field names are set up in Vendor Defaults.

History:

You can enter information on this tab; once you save the vendor record, this tab is for display purposes only.
Vendor Since:

 Enter the date you first had a transaction with the vendor.
Last Invoice Date:

 Enter the date of the last invoice you received from the vendor.
Last Invoice Amt.:

 Enter the amount of the last invoice.
Last Payment Date: 

Enter the last date you paid the vendor.
Last Payment Amt.: 

Enter the last amount you paid the vendor.

HOW TO MAINTAIN CUSTOMER PROSPECTS

After we have setup a company and chart of account now its establish subsidiary ledger for accounts receivable. Use the Maintain customer prospects window to enter.  This is the customer information window. These windows provide the information how to maintain a customer prospects.

Following window will appear

In maintain of customer prospects of General we write the customer ID than NAME of company. In      contact we write the name of customer. We write all information about customer like address, city, and name of country. In the box of customer type we write the nature of customer like “cash or credit” base.

General tab

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Customer prospects header field

Customer header field located above the folder tab of maintain customer prospects window.

Sales default tab

In the next step, maintain customer prospects of sales defaults we recorded the sales representative. In open P.O NO mean purchase order when we can not recorded in manual we recorded in computer Peachtree software. In ship via we write the name of company who working in foreign. In price level we set the price level and differentiate the cost and price level.

Payment default tab

To setup customize receipt setting for each customer record, select the payment default tab in the maintain customer/ prospects window. you can change this information at the transaction level, if necessary.

The step, maintain in customer prospects of “payment defaults” is not suitable because this step is connected in bank accounts.

Customer default tab

The final step of maintain customer prospects “history”. In this step we recorded the history of customer like last invoice date, last invoice payment, last payment date, last payment amount, last statement date etc and balances…….

History tab

Select the history tab in maintain customer/prospects window. When entering a new customer, you can enter information on this tab. once you save the customer record; this tab is display for only purposes.

Customer since

                           This is a date when you first made a sales to the customer.

Last invoice date

                           This is the date of the last invoice you sent to the customer.

Last invoice amount

                            This is the amount of last invoice

Last payment date

                            This is a last date of payment you receive from customer.

 

    Last payment amount 

                                      This is a last payment of amount you receive from customer.

Last statement date

                                    This is a last statement of date you sent to the customer.

                 

MAINTAIN CHART OF ACCOUNTS

To establish chart of accounts click the maintains menu and “ select the chart of accounts”. general ledger default and binging balances if any.

The following window will display

You have to type accounts ID DESCRIPTION AND THE MOST IMPORTANT Account TYPE. Enter and accounts ID and description for the accounts. most chart of accounts are setup with specific accounts type grouped together.

Account types

General ledger accounts assigned are types on the general tab of the maintain of chart of account window. Select an account type from drop down list and select save to save the account.

You can enter the binging balances on the general tab. Select and binging balance button.peachtree display the select period window.

Select the period in which you want to enter binging balances. you can select from previous, current and future periods..

Select ok Peachtree display the chart of accounts binging balances window.

This account will be named binging balances equity. this account does not appear in the binging balances window but it will appear in the list of accounts on  financial statement and general ledger report.

Accounts in general Add a new ledger binging balances

in the bunging balances window accessed in the maintain chart of account window select the new button., Peach tree displays the enter new account window.

To make the account inactive

You make the account inactive to insure that no further transaction associated with it.

Select the accounts you want to make inactive To display a list of existing account. In general ledger account ID field and select the look up button.

                       Set up a new company                    

We start a new company. window of peachtree.by this window we start a new compny.we    

click the button set a new company.

 

After we open a set up a new company we click next and open this window.This window is provide a large information about company set up like about your company name address,chart of accounts,your accounting period,your posting method, and your accounting method etc…

This window is very information.After previous window we click the button on next and open this window.in this window we write the company name address phone # city, code, zip , web side , e.mail ,business type etc…

Again by clicking you can choose amoung several method to set up a chart of accounts.Here you can choose chart of accounts to developed by the software of many sample companies,or you can copy chart of accounts of existing paechtree company or another accounting software….

The next set up will be choose accounting method.There are two accounting method cash and Accrual.Accrual method is usually followed when we accrue expenses and income.

Next phase will be choose the posting method.By selecting the real time posting method the transaction are posted to the general ledger as they are entered and saved.

This is the next phase u have to select the accounting periods.Normal accounting period is 12 months accounting periods.

In the next step,you have to choose the month when the accounting period will be start the when first time the transaction will recorded.